These are great suggestions. Two critical points are missing is:

1. Make sure the RFP is up to date and accurately represents what your program requirements are now or will be for the requested dates.

Many times RFP’s come through indicating a sizable F&B spend but does not list anything but a few F&B activities that nowhere account for the spend; or requesting two or more times the amount of space normally required for a function without providing clarification to the request, ie 40,000 square feet for a general session of 1,500 pp….or 60,000 GSF for a trade show of 150 10×10 booths. Those numbers don’t correlate and it leaves the respondent guessing or needing to contact the submitter with questions. And, truth be told, sometimes the submitter has told us: Oh, I’ve been meaning to update that. We used to do such-and-such in that space and don’t now.” That has the effect of casting a shadow of unreliability over the entire RFP as well as any future information from the submitter.

2. Make sure you indicate if you have flexibility on any criteria or what is called out is an absolute necessity.

If you have and indicate that flexibility you might get more responses or better offers to choose from.